Privacy Policy

Policy and practice governing personal information

Giguère & Morin Inc. (hereinafter referred to as the “CIE”) is committed to maintaining your trust and following the following privacy policy to protect the confidentiality, security and accuracy of the personal information it collects, holds, uses or communicates in accordance with applicable legislation. We have established this policy to explain our practices regarding the personal information we collect when you become an employee, or when you purchase a product and/or service.

Scope of the policy

This policy considers the requirements of the Act respecting the protection of personal information in the private sector, R.L.R.Q., c. P-39.1 and any other applicable law.

Personal information

Personal information is defined as any information which concerns a natural person, and which allows, directly or indirectly, to identify them.

What personal information do we collect and why?

The CIE only collects, holds, uses or communicates personal information with your consent and for the purposes identified below, unless otherwise required or authorized by law. For any other use of your personal information, your consent will be requested.

The personal information that we collect is only that which is necessary for the provision of our activities and our services as well as for the purposes identified in this policy, in particular:

Membership as an employee: name of employee and spouse, postal address, telephone numbers, email addresses, date of birth, profession, name of children, date of birth of children, bank details, # SIN, # RAMQ.
The employee's membership in group insurance, RRSP, CNESST, EI
The purchase of certain products and services in the factory: name, postal address and email address.
Communications between the CIE and an employee: name, email address, telephone number.

We take reasonable steps to protect any personal information collected by adopting appropriate security measures.

Security measures

All personal information collected is saved in secure locations as well as on controlled servers located in Quebec.

However, our service providers may store personal information on servers located outside of Canada and be subject to the law in force in that country. We take reasonable steps to ensure that your personal information is adequately protected in accordance with this policy.

It is therefore impossible for anyone to intercept them, and they remain strictly confidential.

We limit access to personal information to authorized members of our staff whose functions make such access necessary. Authorized personnel are adequately trained to ensure the protection of personal information and respect for privacy.

We ensure the destruction or anonymization of personal information when it is no longer necessary and the purposes for which it is collected have been accomplished the personal information no longer allows you to be identified., directly or indirectly

Third parties who may have access to your personal information

In addition to CIE staff members whose functions make it necessary to have access to the personal information collected, the following people may have access to your personal information:

Certain service providers (for example, insurance brokers) may have access to your personal information from time to time to provide the required service, but they are strictly prohibited from using this information for other purposes. The CIE ensures that it signs a service agreement with each of these suppliers to ensure the protection of the personal information transmitted to them.
Employees responsible for payroll, billing and collections
The CIE may be obliged to communicate your personal information under applicable laws, for example, to a legal advisor or to a government agency with authority to obtain such personal information.

We never communicate your personal information to third parties, except those mentioned in the paragraph above, unless we have obtained your consent.

We do not sell or trade our membership or customer list to any company.

Links to external sites

The Website operated by the CIE may contain links to external sites (third parties or partners) which are not covered by this confidentiality policy. The information you provide on these sites is subject to the external site's privacy policy, if one exists.

We are not responsible for the privacy policies adopted by third parties or any other partners since everyone must comply with the legislation in force in their country of residence. We therefore suggest that you study the privacy policies posted on each of these sites to find out how personal information may be collected, held, used or communicated there.

Cookies on the Websites

You can visit the Websites anonymously at any time, without revealing any personal information to us. When you connect to our website, our server, through cookies, identifies the IP address of your computer, tablet or mobile device to enable the exchange of data, which allows us to compile attendance statistics. No personal information is linked to your IP address.

Cookies are pieces of information sent to you by a website when you visit it. They are stored temporarily or permanently on your device to keep records of your visit. We may use cookies to facilitate your navigation or to personalize your use of our website. Cookies are harmless in that they cannot extract personal information from your device. You can view and destroy them if you wish. So, you have full control. We advise you to refer to your browser settings to make the appropriate changes.

The Websites currently use analytical cookies from Google Analytics. These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve our website. Cookies collect information in an anonymous form, including the number of visitors to the Website, where they came from before browsing the Website and the pages they visited.

Access to your personal information

We allow any person affected by personal information collected and held by us to rectify any personal information concerning them that is inaccurate or incomplete. For any request, please contact the responsible person identified below in writing. We will respond to any request for access or rectification within thirty (30) days of the date of receipt of the request. If the request is refused, the responsible person will provide the reasons for the refusal to the person who made such a request.

You can suspend or withdraw your consent to the use and disclosure of personal information about you. However, and depending on the circumstances, withdrawing your consent may prevent us from continuing to provide you with the products and services you have requested or from adequately evaluating and processing your requests.

Complaint

To maintain and improve the quality of its services, the CIE offers any person the opportunity to express their dissatisfaction with the protection of personal information that they collect, hold, use or communicate. Therefore, the person who wishes to make a complaint must communicate in writing with the responsible person identified below. The complaint must indicate the following elements:

First and last name.
Telephone number.
Postal address or email address.
Reason for complaint.

Any complaints will be treated confidentially. The CIE will acknowledge receipt of the complaint within five (5) working days of the date of receipt. The CIE will respond to any complaint within thirty (30) days of the date of receipt of the complaint.

Contact details of the person responsible for the protection of personal information

M. Guy Morin President
Giguère & Morin Inc.

1175 Road 243 Saint-Félix-de-Kingsey, Qc. J0B 2T0
Phone: 819-848-2525
Fax: 819-848-2617
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Modification of the Policy

This policy may be modified by the CIE at any time. Changes to this policy will be effective immediately upon posting.

Last updated: October 2024